Event Planning Checklist

Use this checklist to plan your event and to note who is to provide each item.

Bookings

Event
Type (reception, holiday party)
Name
If a wedding reception, are the reception and wedding held at the same location?	Yes / No
Event date	Day:	Date:
Facility	Name:
Facility booking	Reserved on:	Booked on:
Does the facility have a kitchen?	Yes / No
Facility contact	Name:	Phone:
Facility address
Directions given to Remmy's	Date:	To whom:
Authorized Contact
Person allowed to request changes	Name:
Contact phone numbers	Phone:	Cell:
Contact fax and email	Fax:	Email:
Contact information given to Remmy’s	Date:	To whom:
Hours
Event hours	Beginning:	End:
Set-up through clean-up	Beginning:	End:
Food delivery	Dropped off / Served
How will food be served?	Buffet / Sit-down / Passed appetizers
Wait Staff	Number:
Bartenders	Number:
Deposit
Required	Yes / No	Date required:
Amount	Amount:	Date paid:
Payment method	Check / Visa / Mastercard	Number:
	Cash	Other:
Contract
Received	Date:
Reviewed and noted changes or corrections	Date:
Sent changes to Remmy’s	Date:
Received revised contract	Date:
Signed and returned contract	Date:
Guest count – initial estimate	Number:
Estimate to Remmy’s (three weeks in advance)	Date:	To whom:
Guest count – firm	Number:
Firm count to Remmy’s (15 days in advance)	Date:	To whom:
Final payment (three weeks in advance)	Amount:	Date paid:
Payment method	Check / Visa / Mastercard	Number:
	Cash	Other:

Details

Item	Provided by
	Remmy's	Customer	Facility
Miscellaneous
Entertainment
Floral
Other:
Food and Beverages
Food
Appetizers
Entrees
Salad/Sides
Other:
Dessert
General desserts
Wedding or special occasion cake (remember plates)
Other:
Food Service
Wait staff
Serving utensils
Hot/cold temperature hold
Non-Alcoholic Beverages
Regular soft drinks
Diet soft drinks
Bottled water
Fruit spritzers
Regular coffee
Decaf coffee
Tea
Punch
Cream and sugar
Lemon wedges
Stir sticks or spoons
Other:
Alcoholic Beverages
Wine
Beer
Champagne
Other:
Beverage Service
Bartender
Bar
Liquor permit
Ice (chilling and in-glass)
Beverage chilling (non-alcoholic)
Beverage chilling (alcoholic)
Tables, Seating, and Decoration
Tables
Buffet tables for food
Tables for guest seating
Specialty tables
Chairs for guest seating
Set-up of tables, chairs
Tear-down of tables, chairs
Tablecloths
Tablecloths for food and beverage tables
Tablecloths for guest seating
Tablecloths for specialty tables
Table Decorations
Decorations for food and beverage tables
Decorations for guest tables
Decorations for specialty tables
Napkins
Cloth (color:          )
Paper (dinner size)
Paper (luncheon size)
Paper (beverage/cake size)
Dishes, Flatware, and Glassware
China Plates
China dinner (10”)
China salad/dessert (7.5”)
China rimmed soup bowl (9”)
China bread and butter (6”)
China cup and saucer
Charger plates
Paper Plates
Paper plates (dinner size)
Paper plate (luncheon)
Paper plate (cake size)
Flatware (Premium Stainless Steel)
Salad/dessert forks
Dinner forks
Teaspoons
Soup spoons
Dinner knives
Butter knives
Steak knives
Cocktail forks
Crab crackers
Flatware (Plastic)
Forks
Knives
Spoons
Glassware and Stemware
Water goblet
Wine (6.5 or 8.5 oz.)
Champagne Flute (6 oz.)
Pilsner (12 oz.)
Martini (6 oz.)
Rocks (7 oz.)
Double rocks (12 oz.)
Highball (12 oz.)
Cooler (15 oz.)
Plastic Cups
Tumbler size
Paper or styrofoam coffee cups
Beverage Serving Pieces
Beverage containers
Champagne fountain, cups
Punch bowl, cups
Wine opener
Bottle opener