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Event Planning Checklist

Use this checklist to plan your event and to note who is to provide each item.

Bookings

Event
Type
(reception, holiday party)
 
Name  
If a wedding reception, are the reception and wedding held at the same location? Yes / No
Event date Day: Date:
Facility Name:
Facility booking Reserved on: Booked on:
Does the facility have a kitchen? Yes / No
Facility contact Name: Phone:
Facility address  
Directions given to Remmy's Date: To whom:
Authorized Contact
Person allowed to request changes Name:
Contact phone numbers Phone: Cell:
Contact fax and email Fax: Email:
Contact information given to Remmy’s Date: To whom:
Hours
Event hours Beginning: End:
Set-up through clean-up Beginning: End:
Food delivery Dropped off / Served
How will food be served? Buffet / Sit-down / Passed appetizers
Wait Staff Number:
Bartenders Number:
Deposit
Required Yes / No Date required:
Amount Amount: Date paid:
Payment method Check / Visa / Mastercard Number:
Cash Other:
Contract
Received Date:
Reviewed and noted changes or corrections Date:
Sent changes to Remmy’s Date:
Received revised contract Date:
Signed and returned contract Date:
Guest count initial estimate Number:
Estimate to Remmy’s
(three weeks in advance)
Date: To whom:
Guest count firm Number:
Firm count to Remmy’s
(15 days in advance)
Date: To whom:
Final payment

(three weeks in advance)
Amount: Date paid:
Payment method Check / Visa / Mastercard Number:
Cash Other:

Details

Item Provided by
Remmy's Customer Facility
Miscellaneous
Entertainment      
Floral      
Other:      
Food and Beverages
Food
Appetizers      
Entrees      
Salad/Sides      
Other:      
Dessert
General desserts      
Wedding or special occasion cake (remember plates)      
Other:      
Food Service
Wait staff      
Serving utensils      
Hot/cold temperature hold      
Non-Alcoholic Beverages
Regular soft drinks      
Diet soft drinks      
Bottled water      
Fruit spritzers      
Regular coffee      
Decaf coffee      
Tea      
Punch      
Cream and sugar      
Lemon wedges      
Stir sticks or spoons      
Other:      
Alcoholic Beverages
Wine      
Beer      
Champagne      
Other:      
Beverage Service
Bartender      
Bar      
Liquor permit      
Ice (chilling and in-glass)      
Beverage chilling (non-alcoholic)      
Beverage chilling (alcoholic)      
Tables, Seating, and Decoration
Tables
Buffet tables for food      
Tables for guest seating      
Specialty tables      
Chairs for guest seating      
Set-up of tables, chairs      
Tear-down of tables, chairs      
Tablecloths
Tablecloths for food and beverage tables      
Tablecloths for guest seating      
Tablecloths for specialty tables      
Table Decorations
Decorations for food and beverage tables      
Decorations for guest tables      
Decorations for specialty tables      
Napkins
Cloth (color:          )      
Paper (dinner size)      
Paper (luncheon size)      
Paper (beverage/cake size)      
Dishes, Flatware, and Glassware
China Plates
China dinner (10)      
China salad/dessert (7.5)      
China rimmed soup bowl (9)      
China bread and butter (6)      
China cup and saucer      
Charger plates      
Paper Plates
Paper plates (dinner size)      
Paper plate (luncheon)      
Paper plate (cake size)      
Flatware (Premium Stainless Steel)
Salad/dessert forks      
Dinner forks      
Teaspoons      
Soup spoons      
Dinner knives      
Butter knives      
Steak knives      
Cocktail forks      
Crab crackers      
Flatware (Plastic)
Forks      
Knives      
Spoons      
Glassware and Stemware
Water goblet      
Wine (6.5 or 8.5 oz.)      
Champagne Flute (6 oz.)      
Pilsner (12 oz.)      
Martini (6 oz.)      
Rocks (7 oz.)      
Double rocks (12 oz.)      
Highball (12 oz.)      
Cooler (15 oz.)      
Plastic Cups
Tumbler size      
Paper or styrofoam coffee cups      
Beverage Serving Pieces
Beverage containers      
Champagne fountain, cups      
Punch bowl, cups      
Wine opener      
Bottle opener      

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